Greenwood County Court Clerk Office
The local court clerk named in the research is Erin Meador, Clerk of the District Court. Ashley Pettigrew is listed as Deputy Clerk of the District Court. The office is located with the Greenwood County District Court at the courthouse in Eureka and handles district court records rather than county administrative records. That distinction matters because the county open-records page says the Thirteenth Judicial District and the County Attorney are State of Kansas offices, not county-government offices.
The Clerk of the District Court is the office to contact for district court case files, public access computer appointments, written court-record requests, copies, certifications, authentication packets, and court record fee questions. Case types can include civil, criminal, domestic, probate, juvenile where access is allowed, protection order, traffic, small claims, and other district court matters.
Greenwood County Clerk of the District Court
Clerk: Erin Meador
Deputy Clerk: Ashley Pettigrew
311 N Main
Eureka, KS 67045
620-583-8153
Fax: 620-583-6818
Monday-Friday, 8 am-noon and 1-5 pm; closed Thursdays 1:30-2:30 pm
Greenwood County Clerk Duties
The Greenwood County Clerk of the District Court keeps the case-file side of the courthouse. Written pleadings, docket entries, judgments, journal entries, orders, fees, and court copy requests flow through the district court office. Public court files may be viewed by appointment, and the public access computer is separate from court offices. The 13th Judicial District says the public must contact the clerk to schedule a designated time to use that computer.
- Maintains Greenwood County District Court case files and docket records.
- Schedules public file review and public access computer appointments.
- Receives written court records requests and responds through the district court process.
- Provides plain copies, certified documents, authentication packets, email copies, fax copies, and hearing recordings when available.
- Collects local district court copy, research, certification, and authentication fees.
- Routes marriage-license, protection-order, court-date, and self-help questions to the correct Kansas Judicial Branch channels.
County-government records are different. Commission minutes, county KORA requests, tax levy records, transfer records for taxation, licenses, permits, and county administrative records are handled by the Greenwood County Clerk. Court records should not be sent to that office unless the county page specifically directs a requester there for a county-held record.
Request Greenwood County Certified Copies
A certified copy is a court copy with the clerk's certification that it is a true copy of the court record. Certified copies are commonly needed for legal, agency, title, name-change, divorce, probate, and post-judgment uses. A plain copy may be enough for personal review, but it is not the same proof as a certified court document. Ask for the document by case number and title when possible.
- Identify the case number, party names, case type, filing year, and exact document needed.
- Search Kansas CaseSearch first if the case number is unknown.
- Call the clerk at 620-583-8153 when the record is not online or when appointment-based file review is needed.
- Submit a written court-record request and state whether a plain copy, certified copy, authentication packet, fax copy, email copy, or recorded hearing copy is needed.
- Pay the local fee estimate before release if staff research, mailing, certification, authentication, or hearing recording costs apply.
- Confirm pickup, mail, fax, or email delivery before assuming the copy will be sent the same day.
Greenwood County Request Fields
The district court research confirms written requests are required for court records, but the exact court form fields were not fully extracted. The county KORA form inventory is useful for request-writing because it shows the kind of contact, description, delivery, and certification information Greenwood County expects for written public-record requests. Court requests should focus on existing court records and should be sent through the Clerk of the District Court.
| Field | Required | Notes |
|---|---|---|
| Requester name | Unspecified | Printed name and contact identity help the clerk respond. |
| Address, phone, email | Unspecified | Use current contact details for cost estimates, pickup, mail, fax, or email delivery. |
| Case number | Strongly recommended | The district page asks requesters to provide the case number for appointments. |
| Party names | Recommended | Use full names, aliases, or estate names when the case number is unknown. |
| Description of information requested | Yes/unspecified | Identify the exact existing record, such as decree, order, docket sheet, journal entry, or probate document. |
| Preferred format | Unspecified | Paper, electronic, fax, mail, priority mail, email, or pickup may affect cost and timing. |
| Certification or authentication needed | Recommended | State this up front so the clerk calculates the correct fee. |
| Signature and date | Yes for county KORA form | Written requests should be signed when a form or clerk instruction asks for it. |
Greenwood County District Court Fees
The local Greenwood County district court page publishes the fees most relevant to public court-record requests. Kansas Judicial Branch statewide materials list separate statewide record fees, including 25 cents per page for copies and $10 per certified document, but the Greenwood County build should use the local 13th Judicial District fee schedule when explaining local requests.
| Fee | Amount / rule | Use |
|---|---|---|
| Authentication fee | Minimum $3.00 per packet | Authentication packets for court documents. |
| Copy fee | Minimum $0.50 per page | Paper copies. |
| Fax copy fee | Minimum $1.00 per page | Copies sent by fax. |
| Email copy fee | No cost if under one hour of research or compilation | Email delivery for limited requests. |
| Certification fee | Minimum $1.00 per certified document | Certified court documents. |
| Research fee | Minimum $12.00 per hour | Research and compilation time. |
| Recorded hearing copy | $50.00 per hearing up to one day | Audio or hearing-copy requests. |
These charges can combine. A request for a certified order may include page, certification, mailing, or research costs. A broad request for an old probate or civil file may require a staff estimate before copies are made. Payment timing should be confirmed with the clerk before mailing a request.
Greenwood County Clerk Forms
Several official Kansas and district resources connect to the clerk's work. The 13th Judicial District page links court records request information, the marriage license portal, the protection order portal, and public access instructions. The Kansas Self-Help page for court records explains that users may request or search court records through the judicial branch channels.
The Kansas Self-Help request court records page is the best statewide starting point for understanding court-record requests. The Greenwood County open records page is relevant when the record is a county-government record, but it also warns that court and county attorney records are outside county-government custody. That warning is central for Greenwood County because the court office and county offices share a courthouse address.
The Kansas self-help court records source is tied to this court records request workflow.
That source supports the distinction between looking up public records online and making a written request for a specific court document.
Greenwood County Court Records Law
Kansas open-records rules and court-access rules work together, but they are not the same. Kansas Open Records Act Chapter 45 covers public records held by public agencies. K.S.A. 45-220 addresses procedures for access to or copies of records, including custodians, office hours, and procedures. Court records also fall under Kansas Supreme Court Rule 22 for electronic public access.
Kansas KORA chapter materials and the specific K.S.A. 45-220 access procedure source both help explain records access duties.
The KORA chapter helps define public-record access in Kansas, while the district court clerk remains the practical custodian for Greenwood County case files.
K.S.A. 45-220 is the direct procedure source assigned to this clerk page.
For court files, the procedure must still be reconciled with Kansas court rules, local clerk appointment requirements, redaction rules, and any sealed or restricted case status.
Greenwood County Clerk Access Limits
Some district court records are not ordinary public records. Juvenile records, sealed and expunged records, adoption records, care-and-treatment matters, mental health files, protected victim details, Social Security numbers, financial account numbers, and minor identifying information can be restricted or redacted. Domestic and protection-order files may include safety-sensitive material even when a public docket exists.
The county KORA source describes the local request process for county records and notes that court records are handled separately.
That county source is important because it prevents a common filing error: sending a district court case request to the County Clerk instead of the Clerk of the District Court.
Note: Court-date and Zoom hearing questions are directed by the county Court Services page to Missy at 620-583-8150.